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How many trustees

By Carl Boreham on Thu, 08 Nov 2018 at 14:04

What would be the ideal number of trustees be in a complex with 144 units.
In this estate there are about seven different complexes each with their own chairman and trustees and one chairman who oversees everything.
There are about 800 units in total


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RE: How many trustees

Nico Carstens replied on Thu, 08 Nov 2018 at 17:21

Follow topic.

RE: How many trustees

andrew church replied on Thu, 08 Nov 2018 at 19:12

( What would be the ideal number of trustees )
Finding the IDEAL number may require a bit of thought, Have a look at what Gerhard Bezuidenhout suggested on this matter.?
Bezuidenhout replied on Sat 06 May 2017
This will depend on the demands of the scheme, and the policies with regards how much of the duties are delegated to employees, contractors and so on, as well as willingness on the part of members of owners to take a hands-on approach FREE to the BC. We are 146 units in a Life Style Village, and have 7 trustees, each allocated with a portfolio. We also employ an office manager
( This will depend on DEMANDS of the scheme )
To expand on Gerhard point about demands ? I have seen an example where the Body Corporate was examined very closely as far as the demand requirements ? Then once this was fully understood the correct number was put in the Management Rules. For example a management rule may suggest the following ? An election will only be needed on the day of the AGM if more than SEVEN nominations are received 48 hours before the AGM starts etc.... In practical terms this then reminds the members present at the AGM that the ( ideal number of trustees ) is SEVEN. ( Look in your management rules just in case your rules may have something the same ?)
Therefore SEVEN nominations may easily be accepted without any determination or election.
However if EIGHT nominations are received then an election will be needed to keep the IDEAL number at maximum of SEVEN or below etc....

RE: How many trustees

andrew church replied on Sat, 10 Nov 2018 at 18:14

( More on IDEAL number of trustees and what to do if your rules do not offer any ideal numbers )
The best choice is all ways to VOTE for a HIGH number of trustees to make up the board of trustees. The simple reason why this works is that it is harder for a LARGE board of Trustees to be CAPTURED. Keep in mind a LARGE Board of Trustees will have many skills and opinions and will not easily be swayed to perform any acts of wrong doing ?
One of the biggest problems in an AGM is dealing with the AGENDA item called Determination of Trustees for the year ? This agenda item will require the members present to propose how many trustees will be needed to make up the board of trustees ?
But look at the POST below and see what it looks like when a member present wants a LOW number of Trustees for the year ?
Charles Baker replied on Fri, 27 Mar 2009
However, by SETTING a LOWER number of trustees to SERVE for the ensuing year, VERSUS the NOMINATIONS RECEIVED, a VOTE would be FORCED. The assembled quorum is then able to indicate their DISAPPROVAL of CERTAIN NOMINEES in THEIR VOTES . In SO DOING they COULD RESTRICT the ELECTION of a CERTAIN NOMINEE or nominees, and this process would be QUITE ACCEPTABLE ????
In my opinion the above method might seem quite innocent ? But it may have negative outcomes if it is allowed to get out of control ?
Are you able to see what these negative outcomes may or could be ??

RE: How many trustees

andrew church replied on Mon, 12 Nov 2018 at 11:35

Look at Anne Greening post below on ideal number of trustees
Thank you Anne Greening
By andrew church on Tue, 13 Dec 2016 at 16:52
Seasons' Greetings to Anne Greening and thank you for all your answers. The one that I liked the most this year was...(please see below)
We are a self-managed ST scheme, and have had up to 10 trustees at a time, over the years - providing many hands to do the work. It's also a good idea to have one of two more than is strictly necessary to allow for continuity and succession planning, as trustees come and go. After all, trustees COST NOTHING!

RE: RE: How many trustees

susanna clark replied on Wed, 21 Nov 2018 at 17:59

If it was decided at past AGM to have 5 trustees- should on 1 or 2 in interim resign - must there be replacements appointed to at all times have the 5 as was directed by members? To my understanding 'minimum of 2'trustees applies as to how manytrustees decided on at AGM - not when decicion to have 5,and remainimg trustees fail to notify members to get replacements & end when 2 just take control instead of 5. Your input and advice will be antipated.

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