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Agm
Hi
Has anyone had to deal with the following:
1) an owner arrives at AGM with a 3rd party e.g. boyfriend.Both then proceed to participate in the meeting despite the AGM notice specifically stating that only registered owners may attend.
2) Owners spouse attending AGM without proxy.
3)Owner/s in arrears re contributions.
In all of the above should the chair at commencement of meeting address these issues?
In the case of arrear contributions does one
name and shame?
Due to the usual lack of interest of owners
we normally manage to rush around and obtain
proxies in order that we may have a quorum. Thus we also establish at the same time how many owners will be attending.We have always managed to have our meetings in one of the flats.(sufficient seating accommodation).
Should an 'outsider' arrive (as in point 1 above)would it be out of place to request him/her to first ensure there is sufficient seating accommodation for owners,or what other suggestions?
Last year was the first time we experienced these challenges and wish therefore to be fully prepared this year.
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RE: Agm
Hi, Shirlee. Presence of non-owner. We've had this problem a couple of times. When people arrive at the AGM, they sign the attendance register. If a non-owner attempts to enter, we can advise him this he has no right to attend, and ask him to leave at this stage; before the meeting has actually started. If for some reason we want to accommodate the non-owner, the Chairman can ask the meeting (at the start of the meeting) if he can attend. He would, or course, not be allowed to speak. The Chairman controls the meeting, and if a non-owner is present and speaks, the Chairman can ask him to remain silent.
Owners in arrears - warn him when he signs the register that he may not vote (providing no special resolution is to be considered; as he would be allowed to vote on that).
Strictly speaking, the spouse of an owner should not vote unless he has a proxy. Even if both parties are joint owners, one has to have a proxy from the other in order to vote.
I don't think you should take the matter of seating into account. If more owners arrive than there are seats, you cannot turn them away (even if they have to stand.)
RE: RE: Agm
An owner who is in arrears may also vote in the case of a Unanimous Resolution being sought.
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